financeand accounts department

Coochbehar Municipality – Finance & Accounts Department

Finance & Accounts Department

The Finance & Accounts Department manages municipal funds, prepares budgets and maintains accounts so that revenue and expenditure stay transparent and rule-compliant.

Role of Finance & Accounts

The department compiles income from taxes, fees and grants, processes payments for approved works and services, keeps day-to-day books of accounts and supports audit and reporting. It ensures that schemes and projects receive funds in time and as per financial rules.

Municipal finance team working on accounts

Budgeting & accounts at municipal office (illustrative)

Key Financial Functions

Budget Preparation

Prepare annual municipal budget showing expected income and proposed expenditure under different heads.

Expenditure Control

Ensure bills are passed and payments released only against sanctioned works and available provision.

Books & Registers

Maintain cash book, ledgers and subsidiary registers in the prescribed municipal accounts format.

Bank & Cash Management

Operate bank accounts, reconcile balances and keep safe custody of cheques, receipts and key documents.

Revenue Monitoring

Track income from property tax, trade licences, fees, rents and grants for timely collection and reporting.

Audit & Compliance

Facilitate internal / external audits and maintain records as per financial rules and guidelines.

Detailed procedures follow municipal financial rules, audit guidelines and instructions issued by competent authorities.

How Bills & Payments Are Generally Processed

➤ Concerned department prepares estimate, gets work sanctioned and submits bill with supporting records.
➤ Finance & Accounts checks availability of budget, verifies documents and records the bill.
➤ After scrutiny and approvals, payment is released through cheque or authorised electronic mode.
➤ Payments are entered in cash book and ledgers for audit and reporting.

View Budget (Summary) Vendor Payment Status Finance Enquiry

Officers – Finance & Accounts Department

Officer Name	Designation	Role / Section	Contact Number
Shri A. B. Example	Finance Officer	Head of Finance & Accounts	0XXX-XXXX01
Smt. C. D. Example	Accounts Officer	Budget, accounts & audit coordination	0XXX-XXXX02
Shri E. F. Example	Senior Accountant	Day-to-day books & bank reconciliation	0XXX-XXXX03
Shri G. H. Example	Accounts Assistant	Bill processing & record keeping	0XXX-XXXX04
Cash Section	Cashier	Cash receipts & disbursement	0XXX-XXXX05
Finance Helpdesk	Enquiry Desk	Payment / bill / receipt related queries	0XXX-XXXX06